Peace Action Wisconsin - Operations Director (Milwaukee)

Now hir­ing for posi­tion of Oper­a­tions Director!

Peace Action is look­ing for some­body who is expe­ri­enced and com­mit­ted to grass-roots orga­niz­ing, is self-motivated, and is ready to work hard.

Please sub­mit resume with cover let­ter and ref­er­ences to:  info@peaceactionwi.org.  Please indi­cate if you pre­fer a full or part time position.

We are doing inter­views on a rolling basis, but the dead­line for sub­mis­sion is Mon­day, Sep­tem­ber 23 at noon.

Peace Action WI is an Equal Oppor­tu­nity Employer that actively recruits women, peo­ple of color, per­sons with dis­abil­i­ties, and per­sons with diverse gen­der and sex­ual identities.

 

Oper­a­tions Direc­tor, Peace Action Wisconsin

The Oper­a­tions Direc­tor is respon­si­ble for the inter­nal oper­a­tions that sup­port the work of our orga­ni­za­tion.

 

Mem­ber­ship  -

•Attract, cul­ti­vate and retain members.

•Train phone vol­un­teers for renewal calls.

•Orga­nize and pre­pare reg­u­lar mem­ber­ship renewal mailings.

•Help grow mem­ber­ship through pro­mot­ing 3-month free newslet­ter program.

•Invite vis­i­tors to the Peace Action Cen­ter to join as members.

•Ensure mem­ber­ship out­reach aspect at when tabling at events in the community.

•Main­tain or super­vise mem­ber­ship data­base updates.

•Attend mem­ber­ship com­mit­tee meetings.

•Help orga­nize annual mem­ber­ship meet­ing with other staff.

 

Finan­cial  — (Respon­si­ble for finances for Peace Action Wis­con­sin and the Peace Edu­ca­tion Project of Peace Action Wisconsin. )

•Respon­si­ble for all cash and check deposits in bank accounts.

•Respon­si­ble for accounts payable (all bills) and receiv­able (monthly rents, copy machine use, meet­ing room rental) and related paperwork.

•Pre­pare payroll.

•Quick­books record­ing of finan­cial data for Peace Action and PEP.

•Respon­si­ble for opening/closing bank accounts with approval of Finance Committee.

•Orga­nize and pre­pare reports for and attend monthly Finance Com­mit­tee meetings.

•Develop annual bud­get with Finance Com­mit­tee for Peace Action and PEP.

•Orga­nize and pre­pare finan­cial reports for and attend monthly PA Steer­ing Com­mit­tee meet­ings and PEP Board meetings.

•Process and record credit card payments.

•Ensure that estab­lished finan­cial poli­cies are fol­lowed by staff.

•Ensure com­pli­ance with fed­eral, state and local laws and reg­u­la­tions for not-for-profit organizations.

•Timely pay­ments of pay­roll taxes, unem­ploy­ment tax, insur­ance, prop­erty tax,   Peace Action national dues and Wis. Net­work for Peace and Jus­tice dues.

•Col­lect all infor­ma­tion needed for PEP and PA audits.

•Pro­duce annual report and mail to members.

 

Office/Building

•Assess and man­age risk  (finan­cial and mem­ber­ship infor­ma­tion secured, cash box securely locked, lia­bil­ity insur­ance, secure door locks and pro­ce­dures for keys.)

• Main­tain clean office.

• Ensure proper maintenance/repairs of build­ing and grounds.

• Facil­i­tate shov­el­ing of snow and ice removal.

• Main­tain suf­fi­cient amounts of nec­es­sary sup­plies (paper, toner, jan­i­to­r­ial items, other office supplies)

•Ensure proper main­te­nance of office equip­ment (com­put­ers, fax, copy machine, postal machine, etc.)

•Liai­son with renters and oth­ers who use the facility.

•Reor­ga­nize office space as needed

• Make sure mes­sages, emails and let­ters that require a response receive one in a timely manner.

•Nego­ti­ate con­tracts for ser­vices, includ­ing phone, copier, credit card, snow removal, insurance.

 

Vol­un­teers

•Ensure that vol­un­teer prospects are fol­lowed up on a timely basis.

•Vol­un­teer data­base updates.

•Recruit vol­un­teers

• Ensure that vol­un­teers feel wel­come and thanked, are sat­is­fied with their respon­si­bil­i­ties and com­fort­able with the office atmosphere.

•Vol­un­teer place­ment – the right vol­un­teer for the right project.

• Rec­og­nize vol­un­teers in the newsletter.

• Give “vol­un­teer of the year” awards at the annual mem­ber­ship meeting.

 

Interns

•Help recruit interns from local col­leges and universities.

•Inter­view poten­tial interns with other staff.

•Share super­vi­sion of interns.

•Ensure that interns do mean­ing­ful work, learn new skills or infor­ma­tion and help eval­u­ate them at the end of the semester.

 

Tech­nol­ogy

• Review incom­ing emails (other than those directed to spe­cific staff).

•Improve com­puter system/networking/website when­ever possible.

•Coor­di­nate efforts with web­site designer or volunteers.

•Post events on online cal­en­dars and web­sites in col­lab­o­ra­tion with other staff.

•Main­tain printer, copy machine and sup­plies, fax machine, fold­ing machine, paper cut­ter, etc.

 

Newslet­ter

•Edit, for­mat and pre­pare for pro­duc­tion monthly.

•Com­mu­ni­cate with edi­to­r­ial com­mit­tee to pri­or­i­tize sto­ries and ads.

•Find, solicit and edit timely articles.

•Cre­ate ads or for­mat sup­plied ads to fit avail­able space.

•Main­tain monthly cal­en­dar, includ­ing events of our affiliates.

•Obtain reprint rights for pho­tos and articles.

•Have copy proof­read before printing.

• Arrange for print­ing of newsletter.

•Pre­pare mail­ing labels . Ensure data base is updated for mailing.

•Coor­di­nate newslet­ter mail­ing volunteers.

•Make sure newslet­ter mail­ings are pre­pared prop­erly and taken to the post office.

•Make sure money for mail­ing is in post office account.

 

Fundrais­ing

•Pre­pare and mail three finan­cial appeals per year in March, July and November.

• Man­age ticket sales and attendee lists for events.

•Pre­pare grant appli­ca­tions or super­vise vol­un­teer grant writers.

•Attend Fundrais­ing Com­mit­tee meetings.

•Solicit sup­port, dona­tions, pro­mo­tional help from local busi­nesses and orga­ni­za­tions when appropriate.

•Peace Store and Tabling:

  •             Pur­chase and price mer­chan­dise for store.
  •             Research new fair trade wholesalers.
  •             Main­tain attrac­tive Peace Store displays.
  •             Appli­ca­tions and pay­ment for street fes­ti­vals and tabling events
  •             Arrange for trans­port of equip­ment and mer­chan­dise and staffing of table at events.
  •             Record sales.
  •             Eval­u­ate pop­u­lar items and worth­while events.

•Spe­cial events (in col­lab­o­ra­tion with other staff or committee):

  •            Use event form for planning.
  •            Application/permits/reservations for events.
  •            Coor­di­nat­ing and nego­ti­at­ing prices and conditions.
  •            Coor­di­nate vol­un­teers for events.
  •             Use form for post-event evaluation.
  •            File event plan­ning and eval­u­a­tion forms along with list of vol­un­teers, posters, fly­ers, etc.

Other

•Proper fil­ing of paperwork.

•Ensure State of Wis­con­sin legal papers for both non­prof­its are main­tained and kept up to date.

•Nego­ti­ate health insur­ance plans when needed.

•Attend annual strat­egy plan­ning day.

•Review and fol­low annual strate­gic plan.

•Attend Peace Action events when possible.

•Coor­di­nate out­reach tabling at com­mu­nity events and find volunteers.

•Attend monthly Steer­ing Com­mit­tee Meet­ings and give con­cise report of the month’s work.

•Attend weekly staff meetings.

•Estab­lish work­ing pri­or­i­ties at staff meetings.

•Fol­low per­son­nel and other policies.

•Sup­port and coop­er­ate with other staffperson(s) espe­cially in cri­sis sit­u­a­tions or spe­cial col­lab­o­ra­tive events.